Category Archives: shared services

WHELF Shared LMS

The WHELF Shared LMS project is entering the final stage of the tender process, with the top 3 ranking suppliers from the ITT stage to be evaluated through reference site visits and supplier presentations over the course of the summer. The supplier ranking in first place on completion of this stage of the tender process will be recommended to the WHELF Shared LMS Working Group to be awarded the contract.

The WHELF Shared LMS project was established to procure, as part of a consortium of institutions including all higher education institutions in Wales, the National Library of Wales and the NHS libraries in Wales, a cloud hosted next generation library management system.

The participating consortium institutions are:

  • Aberystwyth University
  • Bangor University
  • Cardiff University (and NHS Libraries in Wales)
  • Cardiff Metropolitan University
  • Glyndwr University
  • National Library of Wales
  • Royal Welsh College of Music and Drama
  • Swansea University
  • University of South Wales
  • University of Wales Trinity St David

It is anticipated that the WHELF Shared LMS will bring benefits to participating institutions. These benefits are financial and non-financial.

Financial

  1. The project is expected to deliver cost savings, through:
  • Sharing the cost of the EU procurement (e.g. programme manager post is funded by a grant from Welsh Government and contributions from all consortium partners)
  • Suppliers have indicated that there will be a discount for buying a system as part of a consortium
  • Reduced hardware costs through operating a cloud hosted system
  • Long-term potential to share collection development and services

Non-Financial

  1. The project is expected to deliver improved user experience, through:
  • Potential to search across collections of participating institutions in Wales from a single point of entry
  • Fewer system outages from using a more resilient cloud-hosted system
  • Improved workflows leading to service improvements
  • Enabling opportunities for further collaboration through use of the shared system, which could include
    • reciprocal arrangements for borrowing and licence management
    • shared management information and real-time analytics leading to improved service delivery

Gregynog Colloquium 2014 presentations

The presentations and recordings from the Gregynog Colloquium 2014 (10th-13th June 2014) are now available from the Gregynog website: http://www.gregynog-lis.org/presentations-2014/

If you were an attendee at the Colloquium and have not yet given your feedback you can do so by following the links here:

http://www.survey.bris.ac.uk/aber/greg2014

http://www.survey.bris.ac.uk/aber/greg2014cym

Repository and Research Support seminar, Swansea University 21st July 2014

To book your place at this event, please email Rebecca r.kelleher@swansea.ac.uk  Please note that some places are still available.

Programme:

Time Topic Speaker
9:30-10:00 Arrival/ tea and coffee  
10:00-10:15 Welcome and introduction to the day Steve Williams, Swansea University
10:15-10:55 Welsh Repository Network, WWI Project, What Next?

 

Lorna Hughes and Jake Henry, National Library of Wales
10:55-11:35 Digital Heritage

 

Glen Robson, National Library of Wales & Sian Williams, Swansea University
11:35 – 11:45 Tea/coffee  
11:45-12:30 The Role of Repositories,

followed by a discussion

 

Andrew Prescott, King’s College London
12:30-13:15 Lunch  
13:15-13:35 REF and Open Access Steve Williams, Swansea University
13:35-14:05 Research Data Amy Staniforth, Aberystwyth University
14:05-14:35 Bibliometrics for repositories and the REF Kate Bradbury, Cardiff University
14:35-14:50 ORCID Alex Roberts and Rebecca Kelleher, Swansea University
14:50-15:05 Tea/coffee  
15:05-15:50 Panel Discussion

Pulling together issues arising from the morning and afternoon sessions

15:50-16:00 Conclusion Steve Williams, Swansea University

Diwrnod Seminar Ystorfeydd Cymru / Welsh Repositories Seminar Day

Neges ddwyieithog yw hon – Gweler isod ar gyfer y fersiwn Saesneg
This is a bilingual message – Please see below for English version

Annwyl gydweithwyr -
Bydd Prifysgol Abertawe yn lletya digwyddiad i drafod dyfodol ystorfeydd Cymru, mynediad agored, rheolaeth data, y Fframwaith Rhagoriaeth Ymchwil ac ORCID.   Mae’r digwyddiad yn agored i bawb o staff mewn sefydliadau Addysg Uwch.  Bydd gennym siaradwr o Lyfrgell Genedlaethol Cymru i’n helpu i lywio’r drafodaeth.

Os dymunwch fod yn bresennol/cyfrannu/rhannu/awgrymu pwnc ar gyfer trafodaeth yn y digwyddiad hwn, anfonwch e-bost i Rebecca r.kelleher@swansea.ac.uk  erbyn 15 Gorffennaf.

Manylion:

Digwyddiad – Diwrnod Seminar Ystorfeydd Cymru

Dyddiad – Dydd Llun, 21 Gorffennaf 2014

Amser – 9:30 cyrraedd a choffi er mwyn dechrau am 10:00– gorffen am 16:00

Cost – RHAD AC AM DDIM, darperir cinio a the/coffi

Man cyfarfod – Prifysgol Abertawe, Ystafell Seminar SURF yn Nhŷ Fulton

I archebu eich lle, anfonwch e-bost i Rebecca r.kelleher@swansea.ac.uk i ddechrau a dim hwyrach na’r 15 Gorffennaf.  Sylwer, os gwelwch yn dda, fod cyfyngiad ar y nifer o leoedd.

Anfonir agenda manwl am y diwrnod i chi wythnos cyn y digwyddiad.

Dear colleagues-

Swansea University will be hosting an event to discuss the future of Welsh repositories, open access, data management, the Research Excellence Framework and ORCID.   This event is open to all staff in HE institutions.  We will have a speaker from the National Library of Wales to help direct the discussion.

If you would like to present/contribute/share/suggest a topic for discussion at this event, please email Rebecca r.kelleher@swansea.ac.uk  by the 15th July.

Details:

Event – Welsh Repositories Seminar Day

Date – Monday, 21st July 2014

Time – 9:30 arrival and coffee for a 10:00 start – 16:00 finish

Cost – FREE, lunch and tea/coffee is provided

Venue – Swansea University, SURF Seminar Room in Fulton House

To book you place please email Rebecca r.kelleher@swansea.ac.uk in the first instance and no later than the 15th July.  Please note that places are limited.

A detailed agenda for the day will be forwarded to you the week before the event.

Dymuniadau gorau/Best wishes-

Rebecca Kelleher (BSc, PGCE)
Deputy Subject Librarian | Dirprwy Lyfrgellydd Pwnc
––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––
Information Services and Systems | Gwasanaethau Gwybodaeth a Systemau
Swansea University | Prifysgol Abertawe
Singleton Park | Parc Singleton
Swansea | Abertawe
Wales | Cymru
SA2 8PP
Phone | Ffôn 01792 602556
Email | Ebost r.kelleher@swansea.ac.uk

WHELF/HEWIT Gregynog Colloquium 2014

This was my first return visit to the Colloquium for approximately 5 years. It was a great opportunity for me to meet with colleagues “old” and new and establish new connections with librarians since I’ve become the WHELF Development Officer.

I attended the sessions on Tuesday and Wednesday. Tuesday afternoon began with a session on the theme of: Digital Literacies and a presentation on “Upcycling: the challenges of bringing old resources to a new audience” by Sue Burnett from the University of South Wales. Sue detailed their experiences of upcycling an online MA module in Research Methods via iTunesU. The next stage in this process is to release the whole module as a Multitouch iBook. In preparation of this the module content was completely reviewed and videos and new content was added. All 3rd party materials had to be recleared by copyright and the references all updated and this will be published in Autumn 2014. Sue said that they are also exploring open badge accreditation as a means of adding assessment to the online module.

This presentation was followed by Joe Nicholls from Cardiff University also discussing the digital literacy theme with, “ Developing staff and student digital literacies: a progress report on putting theory into practice”. Joe’s previous role was as Project Director on the Jisc Digidol project and is now Principal Consultant: Digital Enablement. As his job title suggests Joe sees his role as an enabler in developing learning literacies. This enablement focuses on the what the learner wants to achieve and not just what the service provides. Success in the embedding digitial literacies relies upon them being placed in a meaningful context , blended learning and building partnerships, i.e. a “with” not “for” attitude. Joe also referred to Beetham and Sharpe’s (2010) pyramid model of digital literacy as a way to structure engagement with learners.

Beetham and Sharpepyramid model of digital literacy development model (2010)

Wednesday morning’s session opened with a theme of collaboration. John Dalling, UWTSD and Mark Hughes of Swansea University gave a presentation on the “WHELF Shared LMS Project: an overview”. The project is building on the collaboration, sharing and openness that has long been a part of institutions working together in Wales, e.g. the consortial purchase of Voyager in 1999 and the work of the WHELF sub-group WHEEL in negotiating shared procurement of electronic resources.

The Library Management Systems currently being used in Welsh institutions are reaching the end of their useful life; these systems are rooted in print resources and not managing our electronic resources as well as we would like. The project is ground-breaking and has attracted interest worldwide. The project has 11 partners including the National Library of Wales and NHS Libraries and will incorporate 88 libraries/sites. All of these partners have varying needs and differences in their requirements, so there are some difficulties to overcome. To address these issues there is an appointed Project Manager, Gareth Owen working with a Project Working Group and this group reports to the WHELF Steering Group. The Working Group found using Google Docs very useful for the project in terms of collaboration. The group have also regularly met face to face at Gregynog. An ongoing governance structure has been proposed to deal with the upgrades and updates to the shared LMS beyond the life of the project. The timescales are tight as a contract is due to be awarded at the end of Summer 2014 with some institutions going live mid 2015 and all participants live by the end of 2016. However , the project is making great progress and continues to run on schedule with great enthusiasm for the success of the project providing momentum.

Steve Williams next got us thinking laterally with session 2: Wicked Problems  “The well-known solution: neat, plausible and wrong”. Steve encouraged us to take time out from our day to day work life (even though it is hard to do this) to try to understand and develop awareness of other areas; “my job today is to think about what we need to do tomorrow”. It can be useful to write the problem down to decide upon our goal formulations. Many times it is not the problem that is “wicked” but the complexities surrounding it, e.g. a lack of funding.

Image credit: Unsplash

I liked Steve’s analogy that in order to solve problems we have to get into the swamp, we can’t stay on the high ground we have to get it and deal with it. He also mentioned that the most interesting problems, and the ones that will lead to transformations can usually be found in the “swamp”.

We returned to the digital literacy theme following coffee with a presentation from Marianne Shepherd and Lis Parcell, Jisc “Strategic approaches to digital literacies” outlining the Jisc Developing Digital Literacies programme (2011-2013) involving 10 universities and two FE colleges. Marianne stressed the importance of digital literacy being embedded in the curriculum in order to make it meaningful to students. Attendees divided into small group to discuss how our services currently support the development to student’s digital literacies. Some of the key points that emerged were:
–          Making students aware that digital literacy skills are transferable and enhance their employability
–          To help students develop e-safety in order to avoid problems
–          To make sure students are aware of their online profile

The rest of the sessions in this part of the morning shared the useful practical experiences of colleagues at Cardiff Metropolitan University and the University of South Wales. Louise Wallace, (UofSW) talked about the setting up and manning a virtual chat service and then managing and developing that through a period of great change as the University merged. Jamie Finch (Cardiff Metropolitan) discussed his experiences of “Developing digital literacies in Endnote: train the trainer pilot” to teach Endnote to students in a way that they would remember as part of Cardiff Metropolitan’s strategic aim to improve research output quality. Finally, Jenny Godfrey (Cardiff Metropolitan) entertained us with many interesting images in demonstrating how to teach visual literacy to first year undergraduates.

As we approached Wednesday afternoon the Colloquium began to welcome our colleagues from the IT sector and I stayed for two more presentations on that day before having to leave. The theme changed to Business Analytics and Planning with Nia Ellis describing her experiences of working on the Digitisation Benchmarking Project at Aberystywth University. 13 institutions from the UK participated in evaluating their existing methods for digitising materials for a VLE and sharing methods of best practice. The project report can be accessed here. Finally I listened to Marianne Shepherd “Data analytics and BI to add value: a view from Jisc”. Business intelligence is a broad umbrella term which includes the infrastructure and tools to access to and analysis of data. Marianne highlighted the JiscLAMP project (Library Analytics and Metrics Project) which aims to enable libraries to support students, improve satisfaction and increase retention through analysing the data they have collected.

There is also an interesting blog post about Gregynog from Susan Ferguson, Aberystwyth University on the Cadarn Learning Portal.

by Rachael Whitfield, WHELF Development Officer

WHELF update: June 2014

Gladstone's Library Hawarden, Flintshire

Gladstone’s Library Hawarden, Flintshire

For our residential meeting in May, WHELF enjoyed a change of venue and met at the Gladstone’s Library in Hawarden, Flintshire, North Wales. The library houses the personal collection of Prime Minister William Ewart Gladstone (1809-1898) who at the age of 85 moved most of his 32,000 books to their new home in the library using a wheelbarrow!

Some of the topics under discussion by WHELF Reps at the meeting were:

WHELF Shared LMS
We welcomed Gareth Owen, WHELF Shared LMS Project Manager to our meeting and Gareth reported on the project’s excellent progress:

  • The project has kept to its provisional timetable. The Pre-qualification questionnaire was issued in January of this year to which 12 suppliers registered on line, 8 submitted their responses and 6 were selected to go forward to Invitation to Tender
  • The Invitation to Tender was issued on 10th April and responses had to be submitted by 20th May.
  • Invitation to Tender process has been split into 2 stages: the first stage is written responses, from which 3 suppliers will be selected and the second stage will be site visits to evaluate and compare these three suppliers.
  • The Project team are currently in the process of shortlisting the top three suppliers.

Next generation systems: The WHELF Shared LMS will be an interoperable, next generation system that is cloud hosted with integrated resource management. A shared LMS will lead to greater possibility for shared data collection and analysis which could provide useful insights into developing and improving library services. The contract will be awarded end of August 2014 and the first institutions will be going live with the system at during the end quarter of 2015 and second tranche beginning in 2016.

The WHELF group also discussed a paper presented by Gareth outlining a proposed governance structure for managing the operational LMS.

Succession planning for bilingual staff in Archives and Special Collections
Peter Keelan, Head of Special Collections and Archives and member of the WHELF Archives and Special Collections sub-group recently had submitted a paper to WHELF on the importance of Welsh medium language provision for sustaining knowledge of heritage collections, maintaining the collection, providing bilingual services and ensuring that there are the professional staff available in post to continue these essential services. The Coleg Cymraeg Cenedlaethol suggested that the Coleg’s senior management team meet with the Chair of WHELF in order to discuss specialist Welsh-language skills in archives and HE libraries and to see what practical ways this can be taken forward.

The Library at Gladstone's

The Library at Gladstone’s

SCONUL
Lori Bailey, Head of Policy and Member Engagement SCONUL attended as a guest at our meeting and provided and overview of the structure of SCONUL to WHELF representatives. Lori also reported on the recent SCONUL All-Strategy groups meeting and asked for the group’s feedback on the list of priorities that had emerged from that meeting.

ORCID/Research/Welsh Repositories
Swansea University had submitted a (now successful!) bid to Jisc to take part in the Jisc-ARMA ORCID pilot project (http://orcidpilot.jiscinvolve.org/wp/hei-based-projects/) The overall aim of the project is to explore the use and encourage the adoption of ORCIDs across Swansea University and more widely across Wales. Swansea University will embed ORCID in its institutional systems and work with WHELF, the Welsh Repository Network and the Coleg Cymraeg Cenedlaethol. The project also aims to make ORCID available in the Welsh language to support researchers across Wales.

WHELF also discussed the future of Welsh repositories with two guests from the National Library of Wales; Avril Jones, Director of Collections Services and Deputy Librarian and Sally McInness, Head of Collection Care. Sally gave a presentation on developing a digital heritage strategy for Wales and WHELF discussed the next steps in scoping a digital repository for Wales in line with the WHELF Action Plan.

The card catalogue coffee table in Gladstone's Library

The card catalogue coffee table in Gladstone’s Library

 

 

International interest in WHELF Shared LMS

Image credit: Unsplash

As the WHELF Shared LMS project gathers pace so does international interest in our progress! Last week the WHELF Development Officer received an email from Kathy Scardellato, the Executive Director of the Ontario Council of University Libraries (OCUL), in Ontario, Canada. OCUL congratulated WHELF on the recent news that we had reached the significant step of  creating a short-list of suppliers to receive a tender. They are following the WHELF project with great interest as they are also in the midst of  a “Collaborative Futures” project and  the future of the WHELF Shared LMS project will determine if they follow a similar path…..Watch this space!