‘Leap in and have a go’ at marketing

Originally posted on Alyson's Welsh libraries blog:

Group of people with their awards Marketing award winners

TV presenter Sara Edwards encouraged library staff to “leap in and have a go” at marketing especially working with the media, during the Marketing Excellence Awards in Wales last month.

These awards have been held for several years now, to recognise the fantastic marketing going on in Welsh libraries, and for the first time the awards were also open to museum and archive staff across Wales.

Also for the first time was the idea of creating a day for the awards, featuring guest speakers, award giving and general celebrating. The awards day was on 27th February 2015 in the National Library Wales where all entrants were invited and winners were presented with their prizes. There were talks by awards judge Dr Jonathan Deacon from the University of South Wales, TV presenter Sara Edwards and social media experts Mali Tudno Jones and Rhys Miles Thomas. You can look…

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WHELF Quarterly news update Feb 2015

WHELF’s first meeting of 2015 was held on February 12th via videoconference.

Present: Aled Gruffydd Jones (Chair, NLW), Emma Adamson (Cardiff Met), Bronwen Blatchford (UofW) , Andrew Dalgliesh (UofSW), Julie Hart (Aberystwyth University) , Anne Harvey (UWTSD:Swansea) , Sue Hodges (Bangor University), Mark Hughes (Swansea University), Janet Peters (Cardiff University), Nicola Watkinson (Glyndwr University) Rachael Whitfield (WDO), Nicky Whitsed (OU)

We were pleased to welcome back to WHELF, Bronwen Blatchford from the University of Wales. Ann Davies from the Open University is currently on secondment and we welcomed attendance from Nicky Whitsed Director of Library Services, OU.

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Customer Services Group UK (CSGUK)

Guest attendee Libby Homer Associate Director, Library and Learning Services at the University of East London and Vice-Chair of the Customer Services Group UK attended the meeting to talk to WHELF about the role of the CSGUK and to invite WHELF participation. CSGUK was previously part of the M25 consortium but they have been independent since 2014. The group’s focus is the professionalization of customer services in HE libraries and to discuss and share knowledge and techniques across libraries. The group operates four task groups: Benchmarking, Knowledge and Discovery, Quality in Customer Service and Service Improvement. The group runs training events and an annual conference. More details can be found here: www.customerservicesgroup.co.uk


Gareth Owen, Programme Manager for the WHELF Shared LMS attended to update WHELF on project progress. All key milestones have been achieved and work continues apace in Phase 3 –Implementation. It has been great to see the large amount of interest across the UK, Europe and in fact worldwide that has been generated by the project. Gareth and other members of the Working Group have been invited to speak at forthcoming conferences and seminars, and there are a number of articles for library journals and a book chapter in progress. There will be a day focussing on the LMS at the Gregynog Colloquium in June which will provide an opportunity to discuss consortium and collaboration opportunities. The group discussed and agreed a Governance paper prepared by Gareth that steers the project through the next stages.

WHELF Action Plan

The new 2014-15 WHELF Action Plan has been updated and is available on the website: https://whelf.wordpress.com/action-plan-2/. Progress updates were provided by the Action Aim Leads.

Open access publishing

Sue Hodges (Vice-Chair of WHELF) recently attended an event at the University of Huddersfield on open access publishing. The group discussed the main issues surrounding open access publishing with regard to the use of own in-house publishing methods, or open source systems such as OJS, or a commercial company and how to market and brand open access publishing. WHELF institutions are all at different stages with this issue so it was suggested that events be organized in the North and South of Wales to share knowledge and progress.

Updates from WHELF sub-groups

Thanks were expressed to Lorna Hughes for Chairing the WHELF Archives and Special Collections sub-groups and we wish Lorna well in her new role as Chair in Digital Humanities at the University of London’s School of Advanced Study. The group are in the process of appointing a new Chair.

The WHISD sub-group are busily preparing for the 2015 Gregynog Colloquium (15th-19th June), jointly organized this year by Cardiff Metropolitan University and Cardiff University. This year the Colloquium has been extended to include a day focussing on the WHELF Shared LMS. The theme of the conference this year is collaboration and partnership. A call for papers has been issued and further details can be found on the Gregynog Colloquium website http://www.gregynog-lis.org/

Members of the Copyright Group had attended a training day organized by the Sconul ACCSG Copyright sub-group at the University of South Wales Atrium in Cardiff. Jonathan Davies (Chair of the WHELF Copyright sub-group) contributed a report from the day to the WHELF blog. The group had the opportunity to hold an informal meeting during the day and had agreed that the role of Chair for the forthcoming year will be shared between Jonathan Davies (Data Protection and Copyright Manager, Aberystwyth University) and Andrew McVay (Copyright and Licensing Team at Cardiff University).

The ALIS Wales (Accessible Libraries and Information Services) sub-group had met on the 20th October and the group are coordinating with the WHELF Development Officer to add content to the WHELF website.

The WHEEL (Wales Higher Education Electronic Library) sub-group continues to explore and secure shared deals for WHELF institutions. The group is looking to expand its membership for 2015-16.

For further information please contact:

Rachael Whitfield

WHELF Development Officer  |  Swyddog Datblygu WHELF

(Part-time: All day Monday & Tuesday, Weds morning)

(Rhan amser: Drwy’r dydd ar ddydd Llun a dydd  Mawrth, ac ar foreau Mercher)

Phone | Ffôn 01792 513386
Email | Ebost r.b.whitfield@swansea.ac.uk

https://whelf.wordpress.com/Twitter: @WHELFed

NLW/WHELF event: Research and scientific data management 16th Feb 2015

Research and Scientific data management: new challenges and opportunities
National Library of Wales
Monday, 16 February 2015 from 10:00 to 14:00 (GMT)
This event will explore how we can build on existing experience of data management from the Welsh Repository Community and rise to the challenges of managing more complex data including data created by researchers as part of the scholarly lifecycle.
10:00 Coffee and arrival
10:30 Introduction to the day
Lorna Hughes (Chair), School of Advanced Studies, London
10:45 Managing Complex Data at the National Library of Wales
Glen Robson and Owain Roberts, NLW
11:00 Research Data Management and the Welsh Higher Education Libraries Forum
Amy Staniforth, Aberystwyth University
11:15 The role of repositories in the research life-cycle
Andrew Prescott, University of Glasgow
11:30 Managing the Record of Research at the Smithsonian Institution
Thornton Staples, Smithsonian Institute
12:00-13:00 Discussion

13:00-14:00 Sandwich Lunch
Click on the link to register for this free event: http://www.eventbrite.co.uk/e/research-and-scientific-data-management-new-challenges-and-opportunities-tickets-15371846607


Events to celebrate National Libraries Day and #LoveLibraries

NLD english

Cardiff University will be marking the day with a promotion of their Community Membership Scheme, celebrating the collaboration between HE and Public and NHS library sectors in Cardiff and South Wales. Full details of the range of our Community Memberships are outlined on the website: http://www.cardiff.ac.uk/insrv/libraries/visiting/index.html

They will also be using social media in the week running up to National Libraries Day to promote these schemes which enable access to a wealth of print collections at Cardiff University Libraries. Potential members will be encouraged to visit their libraries on the 7th February to discuss which membership would best suit them. They can even join on the day!

Later in the month ( 11th-15th February) they will be holding a feedback event throughout site libraries entitled Loving Your Library? Each year this event is held to gather feedback on specific services and this February they are asking users to tell them what they love about their library service as well as what they’d like them to improve! The insights gained from the event will be used to shape and prioritise service developments as part of the Customer Service Excellence programme.

UWTSD are celebrating by offering a Library: Late Books Amnesty. On the 5th, 6th and 7th of February, there will be a special drop box available in the Library  to return any late books. Anything left in the box will not be fined.

At the RWCMD,  they are celebrating National Libraries Day using the CyMAL #Love Libraries campaign theme displays and asking staff and students to tell them what they love about the library and encouraging comments. Library staff are also contributing a brief example of an item we love in the collection, as a way to promote the Library and introduce newer members of staff to our users.

Bangor University held a very successful Santes Dwynwen event on Monday 26th January to tie in with the launch of #Love Your Library. Lectures were given by Dr. Ceridwn Lloyd-Morgan IMEMS, Graham Williams Natural Resources Wales and Professor Oliver Turnbull. It was a very successful evening which also launched a poster competition for students.

At Cardiff Metropolitan University library staff will be running a number of themed events and tweets on Friday to help support and celebrate National Libraries Day 2015, to include a storytelling event in conjunction with the Cardiff School of Education, nominations and prize giveaways for #favouritebooks and #favouritethings about libraries. All supported by staff involvement, tea and Welsh cakes.

Copyright challenges: a report from the recent Sconul ACCSG event.

The SCONUL ACCSG training event “Copyright Challenges: Understanding the recent legislative changes and how to use them effectively” took place on January 26th at the Atrium, University of South Wales, Cardiff

Many thanks to Dr. Jonathan Davies, Data Protection and Copyright Manager, Aberystwyth University and Chair of the WHELF Copyright sub-group for contributing this posting.

There are some impressive views of Cardiff to be had from the upper floors of the University of South Wales’s Atrium Building situated not far from Queens Street railway station. The vista did not prove to be distracting, however, as the content of the day’s copyright training and information event was sufficiently engaging for all present. The SCONUL-run session was one of several organised at various centres throughout the UK to address the need for further copyright training for HE institutions’ copyright staff in the wake of last year’s amendments to the Copyright, Designs and Patents Act 1988. Many of the changes have a direct impact on the way in which colleges and universities handle copyright in terms of teaching and learning practices and also other library-based copying, with most staff still grappling with the implications and trying to apply them as effectively and compliantly as possibly.

The training element of the day was provided by Chris Morrison (University of Kent), in association with Dr Jane Secker and Naomi Korn Copyright Consultancy. Chris is an excellent speaker and facilitator and kicked off the session with an overview of copyright in terms of the type of works that are covered and also the usages accounted for by the legislation. He then went on to examine the main licences available to HE institutions and what they covered. The core session, which I think was the main attraction for attendees, then examined the changes to the 1988 Act. The legislation has always allowed a degree of copying in certain circumstances by individuals other than the copyright-holder. These allowances are termed ‘exceptions’ and it was the modification of these exceptions in 2014 which technically allows for a slightly greater freedom to copy material in prescribed circumstances. The session usefully contrasted the coverage of the old exceptions with that of the new, or reworded exceptions. Most engagingly, however, Chris was trialling a copyright game which involved cards being used to indicate the types of work, copying uses, exceptions and risks associated with the copying of given articles. These items included a reprint of an out of copyright book, a birthday card and a computer music package. The game prompted much discussion about the application of the legislation and the various licences available, and was a marvellously educational and entertaining learning tool.

The other big draw of the day was Sarah Brear of the Copyright Licensing Agency who provided a summary of recent licensing developments and projects. These included the planned continuation of the overseas campus coverage (currently the Overseas Campus-Based Students pilot), a digital repository and a scheme to clear extra amounts, such as second chapters, from works covered by the CLA Licence. A very useful panel discussion took place towards the end of the day and a wide array of issues were tackled including electronic theses and student-generated art.

The day was an undoubted success with attendees travelling not just from other counties of Wales, but also from parts of England. Sustenance was provided and, most noteworthy, was the afternoon’s supply of Welsh-cakes! And, finally, many thanks should go to Beth Pearce (USW) for organising the event.

Welsh Information Literacy Project conference


A conference to mark the conclusion of the Welsh Information Literacy Project will take place at Glyndwr University, Wrexham on Thursday 26 March.  The event is free but places are limited and need to be booked in advance by emailing Project Manager, Andrew Eynon (a.eynon@gllm.ac.uk).

Click here to download a copy of the programme and  for further information about the WILP project click here.

Call for papers: Cardiff Metropolitan learning and teaching conference

Cardiff Metropolitan University Library and Information Services will be hosting a teaching and learning conference on the theme of Enhancing student engagement through online learning communities on Monday 20th April 2015. “The aim of this conference is to explore ways in which online communities might be successfully deployed and exploited in order to enhance student engagement.  It is intended that the conference provides colleagues working in learning development, and in higher education more broadly, with a platform to present ideas regarding the implementation of online learning communities across curricula or examples of how online communities have successfully impacted on student engagement with learning” (Cardiff Metropolitan L&IS).

The call for papers deadline is Friday 6th March 2015. Full details of where to send abstract submissions and how to apply for tickets to this free conference can be found here.